LEXICON: Document Automation and Knowledge Management for Modern Teams
Digitize, organize, structure, and optimize every document your business relies on. LEXICON creates a unified, searchable knowledge system that improves efficiency, reduces errors, and prepares your organization for AI.
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The Foundation for Clear, Consistent, AI-Ready Knowledge
LEXICON gives your organization the structure it needs to work faster, reduce errors, and make better decisions - while enabling future AI capabilities.
Pain Points LEXICON Eliminates:
Files scattered across multiple drives, inboxes, folders, and desktops
Confusing or outdated documents
Time wasted looking for the right file
No consistent naming, versioning, or structure
Difficulties training new staff due to poor documentation
AI tools (Copilot, Gemini, ChatGPT) unable to retrieve useful results due to unstructured data
Compliance issues from incomplete or inaccurate documentation
What You Get With LEXICON
Digitization & Restoration
- High-quality scanning
- Digital restoration of old or damaged documents
- File clean-up & conversion
Document Organization & Structure
- Folder architecture design
- Tagging, metadata, and classification
- Version control & naming conventions
- Standardized templates
Knowledgebase Development
- Searchable content indexing
- AI-ready formatting and structure
- Integration with intranets and portals
- Compliance-ready documentation
A Complete System for Document Automation and Knowledge Management
AI Enablement & Data Preparation
- Format and structure optimization for AI tools
- Copilot, Gemini, ChatGPT retrieval support
- Data hygiene practices
- Document accessibility improvements
Cloud Integration & Setup
- SharePoint
- Google Drive
- Confluence
- Process.st
- Custom integrations
Ongoing Maintenance
- Content audits
- Updates and improvements
- Continuous optimization for clarity & searchability
LEXICON Is Perfect For Organizations That Want To:
- Go paperless and eliminate scattered documents
- Improve operational clarity and reduce training time
- Standardize documentation across teams and departments
- Enable employees to find information quickly and confidently
- Prepare their business for AI-driven tools and copilots
- Strengthen compliance and reduce risk
- Build a consistent foundation for onboarding and processes
Works Seamlessly With Your Existing Tools
Compatible Platforms:
Microsoft SharePoint
Google Drive & Google Workspace
Confluence
Process.st
Monday.com
Notion
AI copilots (Microsoft Copilot, Gemini, ChatGPT)
Custom API connections
Custom solutions
Our Proven Process
1
Discovery & Audit
We assess your current document systems, folder structures, naming conventions, workflows, and business needs.
2
Digitization & Structure Build
We scan, tag, classify, organize, and standardize documentation into a clear, scalable architecture.
3
Knowledge System Development
We prepare and structure content for retrieval, search, training, workflows, and AI tools.
4
Deployment & Training
Your team receives hands-on training, documentation hygiene guidelines, and a sustainable system for long-term use.
Ongoing Optimization
We keep your knowledge ecosystem clean, current, and ready for evolving needs - or, train internal system champions to evolve and manage systems internally, reserving us for "tier two" issues, new projects and optimizations.
Documentation Problems Are More Expensive Than You Think
Employees rely on clear, accessible information to perform at their best. When that information is scattered or outdated, organizations feel the impact immediately - in productivity, morale, and cost.
Consider:
- 49% of employees say they would consider leaving their job because they can’t easily find the information they need to do their work.
- Poor document management costs companies $4,500–$6,000 per employee per year.
- Businesses lose 20–25% of their revenue each year due to inefficiencies linked to poor documentation and processes.
- Recreating a lost document costs a company an average of $160–$300 each.
20-30%+
of your employees time is spent searching for information.
2.5hrs+
is the average per day hours lost to your employees searching for and recreating information.
50%
average reduction in onboarding time once documentation and knowledge systems digitized properly.
58%
of employees say they often can't find the documents they need.
83%
of employees have had to recreate documents that already existed because they couldn't find them.
80%
average storage cost reduction when adopting digital document programs.
Ready to Build a Smarter, More Scalable Operation?
Let’s explore how your documentation, training, workflows, and support systems can be unified and transformed. We’ll help you identify the biggest opportunities and build a clear path toward a more intelligent organization.
Your questions, answered
For more information, please contact us to discuss your unique goals or challenges. We're here to help!
No, LEXICON works with your existing platforms like SharePoint or Google Drive. We provide integrations services, migrations, and can also develop custom solutions for your documentation and knowledgebases.
Yes, structured, clean, well-tagged documentation dramatically improves AI accuracy and the ease of access for your team.
Yes. We can write, standardize, enhance, or rebuild documentation where gaps exist. Whether it's lost or damaged, or hasn't been developed - we can help.
Absolutely, LEXICON is built with scalability and long-term maintainability in mind.
Yes. LiquidIQ supports organizations through the entire transformation process, both onsite and remotely.
We handle everything from scanning physical documents and auditing real-world workflows… to designing digital systems, building training libraries, implementing automation, and supporting long-term optimization.
You get one partner for every phase: assessment, documentation, training, workflows, portals, and automation, without having to coordinate multiple vendors.
We provide onsite services directly across Canada and some of the United States, contact us for more information on what onsite services are available in your area.
